DocuWare 7.4 Provides Faster Searches, Easier Document Collaboration, More

DocuWare, a provider of cloud-based solutions for document management and workflow automation, has announced version 7.4 of its flagship product.

DocuWare, which is owned by Ricoh, says it’s spent the last year improving its digital infrastructure for greater productivity and so that businesses can maintain business continuity during the pandemic.

According to Docuware President Dr. Michael Berger, this latest version specifically addresses the productivity of distributed teams. Version 7.4 provides improved collaboration, faster document and data searches, shareable workflows, and improved user authentication. Improvements to the cloud-based preconfigured solutions also provide  faster deployment for new customers and easy extensions for existing ones.

Following are highlights of DocuWare version 7.4:

Collaboration: On Microsoft Office documents

This new function enables live collaboration on documents stored in DocuWare. Microsoft Office documents (Word, Excel, and Power Point) located in DocuWare Cloud. Documents can be edited natively in Microsoft Office for the web, so that co-workers can work on the same document at the same time.

Editing is said to be much faster, as documents no longer need to be downloaded then uploaded after edits are complete. To access this function, a Microsoft 365 subscription which includes an Office Online Business license is required.

Highlight Search: Faster search results

Highlight Search is said to be the easiest way to search from any program. This search functionality allows users to simply highlight the text, press the hotkey, and the relevant documents in the DocuWare file cabinet will be displayed.

Once configured, this works from any application such as an ERP, CRM, accounting software, chat, or Word. This function is available with DocuWare Cloud and for customers with an on-premises system.

Workflows: Error-proof and shareable

With the new release, workflows can be copied from one cabinet to another, from one system to another, and entire systems can be cloned.

For example, a workflow created for HR that is also suitable for marketing with small modifications can now be transferred from the HR file cabinet to the marketing one and adapted as needed, saving valuable time.

The automatic validation of dependencies in a workflow is said to make customizing any copied workflows an error-proof task. When a workflow is opened, DocuWare version 7.4 validates resources and dependencies and reports any errors. Only when the error is fixed can the workflow be used.

Security: Improved user authentication

DocuWare notes that user authentication for an on-premises system, DocuWare Cloud, or the mobile app is key. DocuWare version 7.4 includes: a new identity service for on-premises; a new identity provider for DocuWare Cloud; the ability to enforce single sign-on for secure login; and single sign-on for the mobile app and for URL integrations.

These security measures are compliant with security standards, strengthen protection around archived documents, and prevent unauthorized access.

Preconfigured Solutions

For the first time, the combined use of several pre-configured solutions is now possible. For example, Invoice Processing and Smart Document Control can be combined, and the solutions can be imported into existing cloud-based systems and will work with existing configurations of the same version.

To update to version 7.4, customers should contact their Authorized DocuWare Partner. To learn more about the new features and updates visit DocuWare’s blog.

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