Samsung: Securing Printers and Copier/MFPs in the Enterprise
by Kathleen Wirth · Published · Updated
With security threats are everywhere – and with network- and Internet-connected printers and MFPs posing the same risks as other connected devices – Samsung Printing Solutions (now a part of HP Inc.) recently published a blog post recommending how businesses can secure their printers and MFPs.
Among the recommendations are guidelines recently recommended by Computer World:
1. Disable Risky Software
If IT administrators suspect that a software solution is causing problems for their printers, they should act as quickly as possible. With Samsung’s customizable, open XOA-E platforms and the Samsung Smart UX ecosystem, IT administrators can pick and choose the software their printers run, adding and removing apps as needed. That means that if they feel unsure about a piece of software, they can act quickly to remove it while you investigate the matter.
2. Use Encryption
Data breeches can result in clients losing faith in a company. That is why encrypting data is always a good idea. The Samsung Security Framework provides data encryption throughout documents’ entire life cycles. With encrypted WiFi, Bluetooth and PC- or mobile device-to-printer transfers, information remains safe.
3. Secure Online Banking Accounts
No company can afford to allow just anyone to access bank statements and financial materials that are printed out. Samsung’s pull-printing offerings provide a solution. With solutions like the Samsung Printing Security Core, part of the Samsung Business Core 2.5 suite of solutions, and a number of secure pull-printing solutions offered by Samsung affiliate PrinterOn, printers will only release documents to the person who issued the print job. Employees can identify themselves with PIN codes, Near Field Communication (NFC) cards, or via NFC-enabled mobile devices to enable printing only when they’re standing right in front of the printer of MFP.
4. Get Serious about Passwords
Most people secure their PCs and mobile devices with passwords, and they should also do so with their printers and MFPs. We highly recommend that out of the box, that printer administrators apply a hardened password as default passwords are widely available on the Web. This is a critical first step as anybody that can access the administrative functions of a printer are able to then wreak untold havoc and compromise many other security measures that may be applied. Moreover, IT administrators should utilize Samsung’s Secure Login Core, which is part of the Samsung Business Core 2.5 suite that enables the application of various other user-authentication options.
These user-authentication options include smart ID cards, PIN numbers, and NFC and Bluetooth Low Energy (BLE) user authentication, so that employees can even log in to printers using their mobile device. To ensure devices stay safe, Samsung’s Secure Login Core also automatically logs users out when they are done. IT administrators can also change settings to prompt printers to log inactive users out faster.
5. Rationalize Patching
Manually checking and updating firmware for an entire print fleet is a labor-intensive task for IT administrators. However, failing to update can cause major problems – potentially allowing cyber-villains to exploit security holes in a company’s network. The Samsung Smart Update app, a free download from the Samsung Smart UX Center, automatically searches Samsung servers for new, official firmware. That means administrators can either install updates right away or download them and install them later.
6. Monitor Cloud Storage
When it comes to choosing a cloud provider, Samsung notes that it’s important to pick a company with a proven track record. Samsung devices enable administrators to integrate recognized, encrypted third-party solutions such as Google Drive, Evernote, Dropbox, Hightail, OneDrive, and Microsoft SharePoint Online using solutions such as Samsung Cloud Connector Core. Administrators can also enable safe cloud printing via mobile devices with the Samsung Cloud Print app, which provides end-to-end encryption. Find out more about Samsung’s cloud solutions here.
7. Dispose of Old Hardware Securely
Invest in and implement hard-disk-drive protection so that when printers and MFPs have come to their end-of-life, all data retained by the device’s hard disk drive can be erased or overwritten. Moreover, if you replace hard drives or trade-in or recycle old printers, ensure that all printer data is thoroughly “wiped” beforehand.
- April 2018: HP Updates on New Dealer Progress, A3 Managed PageWides, Accessibility, Security
- April 2018: HP Launches New A3 PageWide MFPs with Document Finishing, Expands Printer Security, and More
- March 2018: Xerox Expands Partnership with Cisco to Boost Printer and Copier/MFP Security
- January 2018: Customers Increasingly Look for Printer Security – Not Speeds and Feeds
- November 2017: Xerox, HP, Lexmark, Ricoh Named Leaders in Security Solutions
- May 2017: Samsung Launches New Remote-Troubleshooting, Security Apps