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Fujifilm’s New IWpro Intelligent Data Capture Feature Uses Generative AI to Digitize Non-Standard Business Forms

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On September 22nd, Fujifilm Business Innovation launched its new IWpro Intelligent Data Capture Option, which uses generative AI-enhanced technology to extract data from unstructured business documents with different layouts so that no manual intervention is required. (Generative AI is a type of AI used for creating new, original content, such as text, images, music, code, or video, unlike traditional AI, which categorizes data.) 

The company says that with this new solution, users can reduce manual work required for digitizing non-standard forms, such as purchase orders, delivery orders, and invoices. Existing IWpro customers will be able to use the  new feature at no additional charge for up to 100 pages per month.

With IWpro workflows, documents are scanned at the Fujifilm copier/MFP, documents are captured and digitized, and then data is extracted and routed to the appropriate document-processing system

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The IWpro’s AI-enhanced optical character recognition (OCR) technology is said to accurately extract information appearing in line-items tables, despite wide variations in document formats,and converts it into structured digital data. Structured data output is provided in formats compatible with downstream systems such as sales or accounting platforms, enabling smooth processing of subsequent tasks including order registration, payments, and journal entries. The solution eliminates the need for customer-side prompt configuration, reducing setup effort while helping streamline document processing operations.

Fujifilm notes that previously, extracting data from “ledger sheets” in IWpro would require either specifying reading positions (coordinates), or pulling information located around predefined keywords. While effective for standardized forms, this approach was challenging for non-standardized, company-specific layouts. It also limits the items that could be reliably captured, particularly for critical order information such as item names, quantities, and amounts within line-item tables that can vary in length and layouts. This often resulted in manual data entry.

To address this, the company says it’s enabled robust reading of line-items tables in non-standard ledger sheets using OCR powered by generative AI. The technology is able to structurally recognize text and tabular information while also interpreting the semantic meaning of each field. For example, it will be able to associate “item-names” with their corresponding quantity and amount. As a result, the attributes and relationships of the data are preserved and output as structured digital information ready for use in subsequent systems.

Key features of IWpro Intelligent Data Capture Option include:

Automated Data Conversion for Non-Standard Forms without Prompt Configuration

Generative AI-enhanced OCR converts estimates, purchase orders, delivery notes, and invoices – the formats vary by company – into structured digital data. No prior preparation or prompt configuration is required. Users simply upload the document to IWpro.

Accurate Extraction from Line-Item Tables and Cross Pages

IW Pro captures itemized details containing items, amounts, and other data based on the actual number of rows. It maintains a single, continuous detailed list even when tables span multiple pages.

Direct Integration with Business Workflows

IW Pro outputs structured data in formats compatible with various document-processing  systems, enabling direct import into sales and accounting systems without additional data processing or editing. It supports direct registration from IWpro into “Kintone” by Cybozu, facilitating subsequent document processes such as order registration and payment and journal entries.

For more information on IW Pro, visit Fujifilm here.

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